This guide will help you understand the key terms and concepts used in the QuickBooks Online integration process. Reviewing this resource in advance will make setup smoother and ensure you can follow along with confidence during your onboarding session.
Important! Throughout these learning resources, MG refers to Monograph and QBO refers to QuickBooks Online. Any mention of QuickBooks in the context of integration refers only to the Online version, not Desktop.
Monograph vs. QuickBooks Terms
Some terms in Monograph differ slightly from what you’ll see in QuickBooks Online or standard bookkeeping. To help eliminate confusion, here’s a breakdown of the key differences and how the terminology maps between the two systems.
Monograph | QuickBooks |
Client | Customer |
Consultant | Vendor |
Costs | Expenses |
Invoice Terms | Payment Terms |
Tax Codes | Sales Tax Rates |
QuickBooks Services | Products & Services |
Destination | Sub-Customer/Project |
General Terms to Know
Billable expenses: Costs paid by the company that will be billed back to the client. These costs will be included on client invoices. They will be imported to QBO as an expense (transaction type) when recorded in MG.
Reimbursable expenses: Costs paid out of pocket by an employee and reimbursed by the company. These costs will be imported to QBO as a bill owed to the employee.