Features Below Available To: ✅ Grow Plan ✅ Track Plan ❌ Free Plan
What is the Balance Report?
The Stripe balance report (formerly known as the Deposit Report) will show all the money that has entered your bank account from Stripe, including which invoices are related to that payout, the amount, and which date the amount hit the account.
To note: Keep in mind that the amount that hits your bank account, will not include the Convenience Fee, so that will not show here.
To access the Balance Report, click Money in the Menu Bar on the left-hand side of the screen and select Balance in the sub-menu.
🚨 The Balance Report will only include information for users who accept or record Payments in Monograph using Stripe. If you are not using Payments, then this page will not show any data.
Different Parts of the Balance Report
The balance report includes the following details:
Date – Reflects the date of the transaction:
If using Payments, this is the date the funds were deposited into your account.
If not using Payments, this is the date the invoice was marked as paid.
Description – Lists the invoice number and client name.
Status - Indicates the current state of the transaction
Deposit – Shows the payments received from clients.
Withdrawal – Displays the funds transferred from your Stripe balance account to your bank account. This includes any transaction fees deducted from your Stripe balance.
Filters
Use the filters at the top of the page to narrow the results by the options listed below. To apply a filter, click Filters and select the filter type(s) you want to use. Once selected, choose the specific options to include in each filter.
Search - filters to show invoices based on the characters typed into the search.
Will search invoice numbers, project names, and client names.
Transaction Type - filters to show Deposits and/or Withdrawals related to payments received in Monograph.
Date range - filters to show invoice totals for invoices that have an "Issue Date" within the date range.
To share the page with selected filters applied, click Filters and then Copy Filtered View. This generates a link that allows another Monograph user to open the page with the same filters already in place - no additional setup required.
To note: the link will only work for users with the appropriate permissions to view the page in the same state as the sender. If a user does not have access to all included data, the page will not open.
Exporting the Balance Report
At the top right of the screen, you’ll find the Export option. Once selected, the report will be sent to your email address. Depending on the size of the report, it may take a few minutes to arrive in your inbox.
Selecting Export will generate and email a .csv file of the Balance Report. This spreadsheet mirrors the information displayed on the page, based on the date range you selected.
💡 Export Transactions is a valuable report to send to your accountant or bookkeeper every month so that they can reconcile the journal entries, or manipulate the .csv for importing into your accounting system.
Where Does This Information Come From?
All of the information you see on the screen comes directly from all payouts that you have received from invoices that have been paid through Monograph.
In order for information to appear on this report, you must create invoices through Monograph and have clients pay invoices through Monograph using the Stripe Integration.
Report Use Cases
I want to reconcile the payouts that I received through Monograph.
Select a date range and refer to the date that you received the payout. Click on the payout to see the specific details for each payment.
Note: The information on the screen will show you total amount that includes convenience fees. The amount that hits your bank account will have convenience fees deducted.
Permission Setting to Access the Balance Report
Admin users will have access to this report by default. Only users with "View Financial Reports" enabled will be able to access the Accounts Receivable Report. In order to allow other users to have access, you'll want to make sure you have 'View Financial Reports' enabled.
If you do not see the Reports option, it means your current access level does not permit you to see Financial Reports. Please speak to an Admin for assistance.