Features Below Available To: ✅ Grow Plan ✅ Track Plan ❌ Free Plan
Adding Custom Activities
Monograph has a number of pre-created activities, but adding custom Billable or Non-billable Activities allows your team to log their time more accurately depending on how they should be tracked.
To find the Activity List, click on the Settings tab on the left navigation, then within App Defaults, navigate to Activity List to adjust global settings available to your team on their timesheets.
Activities
Under Time Tracking you'll find the Activity List. This section shows all the functions or actions that a team member can generally do on a project. We have pre-populated the list with industry-standard activities such as "Meeting" or "Renderings" but you'll want to adjust this for your specific team.
Activities is the general category of the task, so you want to set these to be general enough that they are applicable to all your team but specific enough that you'll be able to derive insights on your timesheets.
For example, rather than having "Meetings" as a catch-all for all and any meetings, split it into:
Meetings - Internal (Non-Billable)
Meetings - Client (Billable)
Meetings - On-Site (Billable
💡 Depending on your industry, the default Activities used throughout Monograph may vary and screenshots may differ from what is shown.
Segmenting your activities like that can help you have more clarity on how your team is using time and what you can invoice, than if it was all lumped into the same "Meetings" activity.
When a user enters their time, they will then be able to add additional detail within their timesheet if necessary, for instance by selecting "Meetings - Internal" as an activity and then adding a description, "meeting to review proposal".
Create an Activity
Click on SETTINGS icon on the bottom left of the main menu
Click on the App Defaults tab, click on Activity List, then click + New Activity
Give the new activity a name and determine if it's Billable or Non-Billable by using the toggle - Choose Billable if this activity can be billed to your client, or Non-Billable if it can not be billed
Click Create
Note: Encourage or require that your team always assign an activity to their timesheet entry. This will later help the team and company improve as a business and allow you to reflect on how to adjust staffing, time allocations, billing rates, etc.
Requiring Activities in Timesheets
Timesheet entries, by default, are not required to include Activities since any hours logged without an activity are still considered to be billable. However, this is a setting that can be enabled to ensure that time logged across your team is being tracked as accurately as possible.
To require Activities, navigate to Settings > App Defaults > Activity List and use the toggle to enable "Require activity for all timesheet entries".
