Monograph Payroll partners with Check to process payroll. Please see below for frequently asked questions regarding how Check integrates with Quickbooks Online.
Q: Does Check currently bookkeeping software other than Quickbooks Online?
Currently, Check only supports integration with Quickbooks Online. They plan to add support for additional bookkeeping software over time.
Q: How do I connect my Quickbooks Online account to Check’s payroll system?
During the “Set up accounting” step at the end of the Company Onboard process, you have the option to log in and authorize connecting to their Quickbooks Online account. Setup will continue after authentication is complete.
Q: Which categories must be mapped to the chart of accounts to create payroll journal entries in the general ledger?
The following payroll categories must be mapped to a company’s chart of accounts to enable the proper flow of payroll data from the Check system to the Quickbooks Online general ledger. The categories that are optional can be marked in the dropdown selection as “N/A.” However, Check advises to map all categories to accounts in the event that you begin using the category in the future to prevent errors.
Category | Flow | Description | Sample Entries |
Wages and Salaries | Expense, Debit | All earnings paid to employees and contractors in the pay period. (Also known as “Compensation”. ) |
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Contractor Payments | Expense, Debit | All earnings paid to contractors in the pay period. (Also known as “Compensation”. ) |
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Expense Reimbursements | Expense, Debit | All reimbursements paid to employees and contractors in the pay period. |
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Employer Taxes | Expense, Debit | All employer taxes for the pay period. |
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Employee Benefits | Expense, Debit | All benefits paid by the employer and remitted by the employer for the pay period. |
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Bank Account | Liability, Credit | The account that funds the amount that the employer is liable for over a given pay period. |
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Payroll Taxes Payable | Liability, Credit | All employer taxes to be paid -- i.e. not remitted by Check. |
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Cash Tips | Liability, Credit | All cash tips paid to employees directly |
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Imputed Income | Liability, Credit | Other imputed income such as use of a company car or gym membership |
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Other Payroll Liabilities | Liability, Credit | All employer benefits and PTDs to be paid out by the employer -- i.e. not managed by Check |
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Q: What happens if the “auto-push” toggle is enabled?
If “auto-push” is enabled, then the payroll will be automatically pushed to the general ledger as a new journal entry when the payroll moves to the “processing” status from the “pending” status.
Q: Which payrolls can be pushed to Quickbooks Online?
Only payrolls managed by Monograph Payroll can be pushed between Check and Quickbooks Online. Non-managed historical payrolls cannot be pushed between these systems.
Q: What is the date used for the journal entry?
The Journal entry’s transaction date will be the approval deadline for payrolls that are run through Check. This date coincides with the date that the cash requirement is pulled from the company bank account. If a payroll doesn’t have an approval deadline, the transaction date will default to the payroll’s payday.
Q: Does Check support cash and/or accrual accounting?
Check supports cash accounting. We recommend this method as the “cleanest” method of payroll accounting and the easiest to understand. For each payroll, we will create a single journal entry at the employer level. An entry will be created for each pull from the company’s Bank Account used to fund payroll (the cash requirement debit and each individual check paid to an employee).
Q: What’s an example of a journal entry that I would see in my general ledger?
The following is an example of a journal entry:
Q: What happens if I would like my journal entry constructed in a different way?
Check only supports journal entries of the above structure. If you would like additional customization, the Payroll Journal Report is available for each payroll run on Monograph Payroll. With that granularity, you should be able to construct a journal entry that is suitable for you accounting needs.
Q: What happens if I remove an account that’s been mapped to a category?
If an account is missing when a payroll entry is pushed to Quickbooks, then the entry will fail. Check will notify Monograph of the push failure, and Monograph will redirect you to the accounting setup in the Onboarding process. You will see a notification for the category that is no longer mapped to an account, and you can then complete the mapping to continue.
Q: What happens if my authentication to Quickbooks Online expires?
If your Quickbooks Online account authentication expires, then the payroll entry push will fail. Check will notify Monograph of this failure, and Monograph will redirect you to the accounting setup in the Onboarding process. Once you re-authorize your Quickbooks Online account, you will see the mappings that you had previously configured and can proceed with using this feature again.