Pipeline and Leads are currently only available for a limited audience.
The proposal budget builder makes it easy to create accurate budgets by starting with the work that needs to be done. Instead of guessing top-level numbers, you can estimate hours at the role level, then let Monograph calculate the budget for you.
Building the Budget
To get started, the lead must first be created on the Pipeline page. Once the lead is created, navigate to its Overview page and, in the Proposal section next to Budget, click Add to open the proposal budget builder.
Once here, click Create Budget, and you'll be prompted to enter both an estimated minimum fee and maximum fee amount. Click Next to select the budget generation method that should be used to create the budget, and then Next again to generate it.
Based on your selection, Monograph will either provide a manual calculator or suggest recommendations for each phase that can be accepted or ignored.
The examples below reflect the Smart Template generation method.
Adding Roles and Hours
After the generation method is selected and applied, Monograph will either pre-populate suggested roles and hours to create budgets, or roles and hours can be added from scratch by clicking Add Role & Billable Rate. This will allow you to add any roles and select the rates that should be used.
As the necessary roles and estimated hours are entered for each phase, the proposal's budget and estimated totals will automatically update in real time as changes are made.
💡 Tip: Adjust hours as needed until the budget aligns with your project scope.
Adding Consultants
After adding the roles, rates, and estimated hours for each phase, scroll further down to add any phase and/or project consultants that will be used, along with their estimated budget and any markup (if applicable). The budgets will then be included in the overall proposal budget at the top of the page.
💡 Need to add a new consultant? Learn more.
Construction cost
If you know the estimated construction costs that will be required for the project, enter them into the Construction cost section under the budget proposal totals.
💡 Learn more about how construction costs are used in Monograph.
Finalized Proposal
After all of the proposed budget information has been added, the details will appear on the Lead's Overview page in the Proposal section. This will show the budgets for all phases and consultants, the roles and rates used, the totals for each type of fee type (and markup), and the overall proposed budget total.
Editing the Proposal
To edit the proposal, click on the Edit button in the Proposal > Budget section. This will reopen the proposal budget builder page, where you can make any edits to budgets, roles, rates, etc.
After a lead has been marked as Closed - Won and is converted to a project, the proposed budget can no longer be edited. Instead, any necessary changes will need to be made directly in the project's Budget page.
FAQs
Do I have to use the roles and rates that Monograph suggested?
No. You can choose to ignore the suggestions from Monograph and enter your preferred roles and rates.
Can I update the budget after saving?
Yes. You can revisit the budget builder to make changes before sending the proposal.
However, once a lead is marked as Closed - Won and is changed to a project, any changes must then be made within the project's Budget page.
Will clients see my roles and hours?
No. The builder is an internal tool, so clients see only the proposal totals you choose to share.