Features Below Available To: ✅ Grow Plan ✅ Track Plan ❌ Free Plan
Smart Time Suggestions help you complete your timesheet faster by automatically suggesting time entries based on events from your connected calendar.
Instead of manually recreating your week, you can review suggested entries, make any necessary adjustments, and add them directly to your timesheet.
💡 Any user with a connected Google Calendar or Microsoft 365 calendar integration can use Smart Time Suggestions, regardless of their permission level.
Users who do not have a connected calendar integration will not be able to use Smart Time Suggestions.
How to Use Smart Time Suggestions
After integrating with Google or Microsoft, Monograph reviews events from your connected calendar and generates suggested time entries for the selected week.
When a suggestion is generated, Monograph may automatically populate some or all of the following information based on details from the calendar event:
Project name
Phase name
Activity (when available)
Suggested hours
A brief explanation of why the suggestion was created
Suggestions are only generated when Monograph has a high level of confidence in the information pulled from the calendar event. If there is not enough information to generate a reliable suggestion, the event will not be included.
If no suggestions are available for a given week, the panel will display "No suggestions available."
Viewing Suggestions
When available, suggestions are automatically generated for last week, this week, and next week. These suggestions appear in the Suggestions panel on the left side of the timesheet.
The panel automatically expands when at least one suggestion is available. If the panel is collapsed, a purple dot will appear to indicate that suggestions are available to review.
When navigating between weeks, the Suggestions panel updates to display suggestions relevant to the selected week. Suggestions are sorted by confidence and chronological order. To view suggestions at any time:
Open your timesheet.
Click Suggestions to open the Suggestions panel.
Review the suggested entries for the selected week.
Accept or decline the suggestions.
Editing Suggestions
Before accepting a suggestion, the following information can be modified by clicking on the Edit icon in the upper right corner of the suggestion:
Project
Phase
Activity
Duration
This allows users to refine suggestions when Monograph can identify the work performed but cannot confidently determine every detail.
Accepting Suggestions
If a suggestion looks correct after reviewing the suggested details:
Click the checkmark or select Edit if you want to make changes.
Click Save and accept.
Once accepted, the suggestion is converted into a time entry and removed from the Suggestions panel. The entry is then added to the selected week's timesheet as a new row, even if a matching project/phase/activity already exists. Smart Time Suggestions are never merged with existing timesheet rows.
Any explanation included with the suggestion is automatically added to the time entry's Notes field. Existing notes are not overwritten; the suggested note is simply appended.
Dismissing Suggestions
If a suggestion is not relevant, click the X within the suggestion to dismiss it. Dismissed suggestions are removed from the Suggestions panel and are not added to your timesheet.
Once a suggestion has been dismissed, the action cannot be undone.
Timesheet Settings and Suggestions
Based on the timesheet settings enabled in Settings > App Defaults, your firm's experience with Smart Time Suggestions may vary slightly.
Timesheet Locking
If the Timesheet Lock setting is enabled for your firm, users will only be able to view suggestions for last week's timesheet if:
They have the Edit all Timesheets permission enabled, or
The timesheet has not yet been locked based on the firm's Timesheet Locking settings.
Users who cannot access last week's timesheet will not see any suggestions for that week. Instead, a warning message will explain that suggestions are unavailable for locked timesheets and that they must contact an Admin if the timesheet needs to be unlocked.
Users with the Edit all Timesheets permission can unlock a locked timesheet when accepting a suggestion. If a suggestion is accepted for a locked week, a confirmation window will appear explaining that the timesheet must be unlocked before the suggestion can be added.
From here, click Unlock to proceed or Cancel to return to the suggestions list.
Required Activities
If the Require activity for all timesheet entries setting is enabled for your firm, users will be required to select an activity before accepting a suggestion when an activity has not been automatically generated.
If this setting is not enabled for your firm, activities will be optional.
Frequently Asked Questions
Where do suggestions come from?
Suggestions are generated using information from your connected calendar and other work signals available in Monograph.
Why is a project, phase, or activity missing?
Sometimes Monograph can identify that work occurred but cannot confidently determine the correct project, phase, or activity. In these cases, you'll be asked to select the missing information before accepting the suggestion.
Will suggestions automatically create time entries?
No. Suggestions are drafts only. You control which suggestions are accepted and added to your timesheet.
Can I still enter time manually?
Yes. Smart Time Suggestions are designed to help speed up timesheet completion, but you can continue entering time manually at any time.
Why don't I see any suggestions?
Suggestions may not be available if:
No relevant calendar events were found
A calendar integration has not enabled
Suggestions have not yet been generated for the selected week
The selected timesheet period has been locked