Features Below Available To: ✅ Grow Plan ✅ Track Plan ❌ Free Plan
What is the Time Log?
The Time Log gives you insight into where your team is spending time across all projects by capturing all time logged over any duration. When your team tracks time on projects, Monograph adds up the data in real-time right into your Time Log.
To access the Time Log, click Analytics in the left-hand menu. From there, select Time Log under Staff in the sub-menu.
🚨 Users on the Track Plan can view Time Log information for one project at a time. Users on the Grow Plan can view Time Log information across all projects at once.
Different Parts of the Time Log
Date Range and Filters
Use the filters at the top of the page to adjust the date range or narrow the results by the options listed below. To apply a filter, click Filters and select the filter type(s) you want to use. Once selected, choose the specific options to include in each filter.
Project/Overhead - filters to show timesheet entries for the selected projects and/or overhead categories
Phase - filters to show timesheet entries for the selected phases
Roles - filters to show timesheet entries for the selected roles
Activities - filters to show timesheet entries for the selected activity types
In addition to all individual activities, "No activity", "All billable", and "All non-billable" can also be selected.
People - filters to show timesheet entries for the selected employees
Categories - filters to show timesheet entries for projects that use the selected categories
Date Range - filters to show data within the specified time frame
Group by - determines how the entries are grouped. The totals shown in the Summary Statistics will be based on the selected Group by option
Options include None, Project/Overhead, Phase, Activity, and People.
All project-specific custom phases will be grouped together as "Custom Phase".
🚨 When using Group by: Phase, Overhead timesheet entries will not be included in the totals, graph, or table since Overhead is not tied to a phase.
Summary Statistics
The numbers at the very top of the page include the total Billable Fee, Billable Hours, Non-Billable Hours, Non-billable Overhead, and Total Hours.
Bar Graphs
The vertical bars on the screen are a visual representation of the time logged across the timeframe. The solid blue bar represents billable hours, the solid orange bar represents non-billable project hours, and the hatched orange bar represents non-billable overhead.
Single Bar Highlight
Hovering over a bar on the bar graph will reveal a snapshot of the billable hours and fee, non-billable hours, and total overall for the month.
Timesheet Entries
At the bottom, you'll see a list of your team members, the date the logged their time, the project number, the project they logged their time to, the phase, their role, the activity, any notes, their ate, number of hours, and a dollar amount of time.
Hovering over a note will show you the complete note logged for this team member if the text is too long to fit in the column.
For users with "Can view all timesheets" and "Can edit all timesheets" permissions, clicking on the date next to a team member's timesheet entry will open their timesheet.
Where Does This Information Come From?
The information in the Time Log comes directly from the time that's logged within each team member's timesheet, including project and overhead hours.
If any edits need to be made to users' timesheets, click Edit Time Entries in the upper right corner of the Time Log.
🚨 If a team member's billable rate shows as $0.00 when it shouldn't, it is likely that they logged time to a project without being assigned a role/rate. To fix this, add the team member to the project and, within the Time Log, update the timesheet entry to include the appropriate role/rate.
Additionally, if a team member logs time without an activity, by default, the time logged is considered billable time.
Exporting the Time Log
The time log may be exported to a CSV file by clicking the Export button at the top right of the page.
By Default, the following columns are included in the export:
Employee
Date
Project #
Project/Overhead Name
Phase
Fee Type
Role
Activity
Activity Billable
Note
Rate
Hours
Amount
Client Billable
Report Use Cases
I want to see how much time my team is spending on a specific activity or activities.
Select a date range and filter the activity to the activity you are looking to get more insight for. Since you can multi-select filters, select multiple items to get more data.
I want to see how much time my team is spending on an activity or activities for a specific project.
Select a date range and within the filters select the project and activity you are looking to get more insight into. Since you can multi-select filters, select multiple items to get more data.
I want to see how much total time my team is spending on each project, phase, activity, or total hours logged across all projects by team members.
Select a date range and within the filters group by the exact item you are looking for this insight for. Since you can multi-select filters, select multiple items to get more data.
How far back can my organization go in the Time Log?
The Time Log allows date selection starting from one year before the subscription date. For example, if your subscription began on May 1, 2025, dates prior to May 1, 2024 will not be available.
Permission Settings to Access the Time Log
Admins will have access to this report. In order to allow other users to have access, "View All Timesheets", "Edit All Timesheets", and "Edit all projects" permissions will need to be enabled.
If you do not see the Time Log option, it means your current access level does not permit you to see the Time Log. You'll need to reach out to your admin for assistance.