Features Below Available To: ✅ Grow Plan ✅ Track Plan ❌ Free Plan
What is the Organization Time Log?
The Organization Time Log gives you insight into where your team is spending time across all projects by capturing all time logged over any duration. When your team tracks time on projects, Monograph adds up the data in real-time right into your Organization Time Log.
Navigating to the Organization Time Log
To access the Organization Time Log, click Analytics in the left-hand menu. From there, select Time Log under Staff in the sub-menu.
Different Parts of the Organization Time Log
Filters - The Organization Time Log report displays all of the data surrounding time entries entered for all of your team's projects within a specified date range. It is broken down by employee and can be filtered through to find more granular data. You can choose multiple items to filter your report.
Date Range - any timesheet entries logged between the selected dates.
Group by - determines how the entries are grouped. The totals shown in the Summary Statistics will be based on the Group by option that is selected.
Options include None, Project/Overhead, Phase, Activity, and People.
Project - shows timesheet entries for the selected project(s).
Overhead - shows timesheet entries for the selected overhead(s).
Phase - shows timesheet entries for the selected phase(s).
Roles - shows timesheet entries for the selected role(s).
Activities - shows timesheet entries for the selected activities.
In addition to all individual activities, "No activity", "All billable", and "All non-billable" can also be selected.
People - shows timesheet entries for the selected employee(s).
Categories - shows timesheet entries for the selected categories.
🚨 When using Group by: Phase, Overhead timesheet entries will not be included in the totals, graph, or table since Overhead is not tied to a phase.
Summary Statistics - The numbers at the very top of the page include the total Billable Fee, Billable Hours, Non-Billable Hours, Non-billable Overhead, and Total Hours.
Bar Graphs - The vertical bars on the screen are a visual representation of the time logged across the timeframe. The solid blue bar represents billable hours, the solid orange bar represents non-billable project hours, and the hatched orange bar represents non-billable overhead.
Single Bar Highlight - Hovering over a bar on the bar graph will reveal a snapshot of the billable hours and fee, non-billable hours, and total overall for the month.
Timesheet Entries - At the bottom, you'll see a list of your team members, the date the logged their time, the project number, the project they logged their time to, the phase, their role, the activity, any notes, their ate, number of hours, and a dollar amount of time.
Hovering over a note will show you the complete note logged for this team member if the text is too long to fit in the column.
For users with "Can view all timesheets" and "Can edit all timesheets" permissions, clicking on the date next to a team member's timesheet entry will open their timesheet. Additionally, clicking on the Project Name will take you to the specific Project's Overview Page.
Where Does This Information Come From?
The information in the Organization Time Log comes directly from the time that's logged within each team member's timesheet, including project and overhead hours.
If any edits need to be made to users' timesheets, click Edit Time Entries in the upper right corner of the Organization Time Log.
🚨 If a team member's billable rate shows as $0.00 when it shouldn't, it is likely that they logged time to a project without being assigned a role/rate. To fix this, add the team member to the project and, within the Organization Time Log, update the timesheet entry to include the appropriate role/rate.
Additionally, if a team member logs time without an activity, by default the time logged is considered billable time.
Exporting the Time Log
The time log may be exported to a CSV file by clicking the Export button at the top right of the page:
By Default, the following columns are included in the export:
Employee
Date
Project #
Project/Overhead Name
Phase
Role
Activity
Activity Billable
Note
Rate
Hours
Amount
Client Billable
Report Use Cases
I want to see how much time my team is spending on a specific activity or activities.
Select a date range and filter the activity to the activity you are looking to get more insight for. Since you can multi-select filters, select multiple items to get more data.
I want to see how much time my team is spending on an activity or activities for a specific project.
Select a date range and within the filters select the project and activity you are looking to get more insight into. Since you can multi-select filters, select multiple items to get more data.
I want to see how much total time my team is spending on each project, phase, activity, or total hours logged across all projects by team members.
Select a date range and within the filters group by the exact item you are looking for this insight for. Since you can multi-select filters, select multiple items to get more data.
How far back can my organization go in the Organization Time Log?
The Organization Time Log allows date selection starting from one year before the subscription date. For example, if your subscription began on May 1, 2015, dates prior to May 1, 2014 will not be available.
Permission Settings to Access the Organization Time Log
Admins will have access to this report. In order to allow other users to have access, "View All Timesheets", "Edit All Timesheets", and "Edit all projects" permissions will need to be enabled.
If you do not see the Organization Time Log option, it means your current access level does not permit you to see the Organization Time Log. Please speak to an Admin for assistance.